Impact Austin has a four-phase grant application process:

1. Submit Letter of Inquiry (LOI)

The first step for program grant applicants is to submit an LOI using Impact Austin’s online grants management system. [See below for link and log in instructions.] Follow the instructions on the main page to complete an agency profile for your organization and then submit your LOI. Proof of your 501(c)(3) status is a required attachment to your agency profile. See below for information on application deadlines and other key dates in this year’s grant cycle. Impact Austin members serving on program Grant Review Committees evaluate the submitted Letters of Inquiry and, by early February, select about six organizations for each of the focus areas to invite to complete a grant application.

After you have created an AGENCY PROFILE and are ready to submit your LOI please log in HERE and use your contact email and password to create your LOI.

Impact Austin reserves the right to reject a LOI for any reason, including a missed deadline or incomplete information. See the LOI worksheet for details.


2. Complete and submit a program grant application

Organizations selected by Impact Austin to complete a program grant application must submit their applications including all attachments via our online grants management system

Impact Austin requires a standardized grant application and a number of required documents, including, but not limited to:

  • Statement of Activities (Income Statement)
  • Statement of Financial Condition (Balance Sheet)
  • Total Budget and YTD Actual
  • Project or Program Budget
  • Most recent audit
  • Most recent IRS Form 990

For an overview of the full grant application and the required attachments, see the Program Grant Application Overview. The overview will help you assess your readiness to participate in our process and if so, begin collecting the information which will be required.

You will receive acknowledgment of receipt of your application within one week. By early April, Impact Austin Grant Review Committees will select and notify 3-4 semifinalists in each focus area.

Impact Austin reserves the right to reject a grant application for any reason, including a missed deadline or incomplete information. See the Program Grant Application Overview for details.


3. Program Grant Site Visits

Impact Austin will select semifinalists in each focus area and conduct site visits between specifically designated dates in April.

The objective of the site visit is to complete a general due diligence review and to investigate and resolve any remaining questions regarding the organization or the proposed program or project. Site visits require approximately two hours of dedicated time, and we require the participation of the executive director, the program manager, a board member and a financial representative. An agenda and interview schedule will be established prior to the visit.  

By early May, Impact Austin Grant Review Committees will select two finalists in each of the focus areas.


4. Attend Annual Meeting in June

We email information about each finalist to every Impact Austin member before voting takes place at our annual meeting. We also invite representatives from each of the finalist organizations to make a five-minute presentation to the membership regarding your organization and the proposed program or project.  Impact Austin’s members then vote for one finalist in each focus area, with the majority deciding the grant recipients.

Terms of grant acceptance form: Prior to receiving the grant money, the grant recipient must execute a terms of grant document substantially similar to the sample terms of grant, which can be downloaded in the following versions:

Important Program Grant Dates

Activity Date
Annual Impact Austin Nonprofit Workshop 10/26/2016
Letters of Inquiry submissions open 11/07/2016
Letters of Inquiry due 12/14/2016 by 5:00 PM
Announcement of available grant amounts 01/27/2017 
Letters of Inquiry decisions communicated 01/27/2017
Program Grant Applications due 02/16/2017 by 5:00 PM
Applicants notified of selection for site visit 03/31/2017
Site visits to grant semifinalists 04/10/2017 – 04/12/2017
Grant finalists selected and notified; all other applicants declined by this date 04/28/2017
Finalists meet with Impact Austin to receive presentation instructions 05/02/2017
Impact Austin Annual Meeting with finalist presentations and member vote 06/05/2017
Grant presentations to 2016 Community Partners 06/14/2017

Documents & Resources

The list below shows downloadable versions of documents used in the grant application process. The actual grant application form is provided only to organizations invited by Impact Austin.

Answers to many commonly asked questions can be found on the Grant FAQ page. 

Reports (for program grant recipients)

Impact Austin requires grant recipients to submit periodic progress reports. We do this to provide evaluation tools to measure program progress and outcomes, to promote learning from experience, to improve program performance and to encourage our grantees to build effective self-evaluation plans into their projects.